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Faculty of Science Academic policies

Forms referred to in this section can be found on the Science Academic Advising page, under student forms on the Office of the Registrar's website, or under the UOIT Documents tab in MyCampus.

Please consult the Academic regulations section in the Academic Calendar for other important university policies and procedures.

Academic honesty

Except for exams and tests, it is assumed that you can discuss problems and assignments among yourselves, with tutors and the professor as long as what you turn in is your own work. In other words, discussions are part of the learning process; once you learn how to approach a problem, you are expected to solve it yourself, write up your own submission, and that is what you turn in. It is dishonest to turn in as your own any work which has been copied from the work of someone else.

Tests and exams

All tests and exams are written individually. You are not permitted to talk or to share materials (papers, calculators) during the exam. In some cases you will be assigned to a specific exam room and/or seat; it is considered suspicious for any student to attempt to write in a different room or to move to any seat other than the seat to which (s)he is assigned. You are not permitted to have any prohibited material on your person in any form while writing an examination. This includes, but is not limited to notes or papers of any kind, exam aids not authorized for the exam, etc.

Please remember that you must present your student ID at every exam or you may be prevented from writing the exam.

Any suspicious act will be investigated in accordance with the university's Policy on Academic Conduct, which is located in the Academic regulations  section of the Academic Calendar. You are encouraged to carefully read the material in this section and to seek clarification from the appropriate academic advisor if necessary.

Policy for religious observances

It is Faculty of Science policy to provide special consideration for recognized holy days that may be observed by our students. Though not all holy days require students to be absent from school, accommodations may still be necessary in some cases. As a student, it is your responsibility to check the dates for all course work and exams on a regular basis and notify the Science Academic Advising office per the options below. An Academic Consideration form must be submitted in all instances by the indicated deadline.

  • If the holy day will conflict with scheduled labs and tutorials, you must submit documentation to the Senior Lab Instructor or Course Instructor at least seven working days before the scheduled meeting time of the lab or tutorial.
  • If the holy day will conflict with the due date for an assignment, you must submit documentation to the Course Instructor at least seven working days before the due date.
  • If the holy day will conflict with in-term tests/midterm exams, you must submit documentation to the Science Academic Advising office at least seven working days prior to the date of the test/midterm exam.
  • If the holy day will conflict with the final examinations, you must submit documentation and an Application for Deferred Final Examination form to the Office of the Registrar at least 15 working days prior to the first day of the final examination period as per the Final Exams Policy below.

Failure to contact the appropriate person by the deadline will result in special consideration not being granted. The Academic Consideration and Deferred Final Examination forms can be accessed through the student forms page.

Term marks

Make sure you log in to the course Blackboard site often to check your term grades. If you are unsure your grades have been calculated correctly, or you suspect a grade for a specific piece of term work is missing, you must contact the course instructor immediately and no later than the last day of classes for clarification.

Final grades

Official grades are released by the Office of the Registrar only; your final grades cannot be released by anyone else. Please do not contact your instructor for this information. Grades will be posted in accordance with the Grading section of the academic calendar.

Your final exam grades will not be posted, but you will be able to infer your grade based on your posted final grade and your term work grades. If, after having checked your grades, you want to check that your Science course grades were calculated correctly, you should email the course instructor with a list of the grades you think you should have to request clarification.

Viewing final exams

Solutions to final exams will usually not be posted. If you need to see your final exam for a Science course, please refer to the course information for your specific instructor's final exam view procedure. Students wishing to view their final exam must follow the procedures outlined by the course instructor in the course syllabus. If the procedure has not been communicated, students must contact the course instructor directly to submit a written request no later one week (seven days) after the release of final grades for that semester, stating why they would like to view the exam. Reasons may include:

  • To calculate the final numeric grade (in cases where it is difficult to infer).
  • To determine which items of the course material gave you the most difficulty.

Each instructor will specify the method through which the written request should be submitted. Some instructors may require the use of the Science Final Exam View Request Form. There is no fee associated with viewing a final exam.

Students will have 15 minutes to look over their final exam. Only the use of a calculator is permitted during the exam view appointment. No writing instruments, cell phones or other electronic devices will be permitted. Missed exam view appointments will not be rescheduled.

Please note: This is an opportunity for students to view their answers and see where any mistakes were made. As per the university's policy unless a clerical error has occurred, instructors may not make changes to the final grade awarded in a course as a result of an exam view. If, after viewing the final exam script, you wish to dispute the final grade awarded, you will need to submit for a Final Grade Appeal through the Registrar's office. Please see the Academic calendar for more information on Final Grade Reappraisals and Appeals or contact the Science Advising office.

Missed work—tests/exams, assignments, labs and tutorials

If you have already written or submitted a test, quiz, or other term work, you cannot receive consideration for your performance on it after the fact, regardless of the reason for your performance.

When a student has sufficient grounds for special consideration (such as documented illness or death in the family), the normal policy in the Faculty of Science for any missed in-term work is to re-weight the remaining work in the course to account for the missing grade, in accordance with the regulations given below for term tests, quizzes, assignments, labs and tutorials. Students who do not provide sufficient grounds, will receive a grade of zero for the missed work.

There are no make-up midterm exams, tests, quizzes or assignments, but it is sometimes possible to make up missed labs or tutorials.

Please refer to the course outlines posted on Blackboard for course specific policies.

Course assignments

If you miss any Science assignment (e.g. weekly assignment, term paper deadline or quiz) due to illness or a death in the family, you must obtain the appropriate documentation (UOIT Medical Statement, Academic Consideration form, death certificate) and submit it to the course instructor indicated on the Blackboard site for the course within three work days of missing the work.

If you know in advance that you may not be able to complete an assignment or other work (e.g. due to a death in the family), you must contact the course instructor at least two working days before the posted deadline. If you are unsure of the information required or whom you should contact, please contact the Science Academic Advising office immediately. There are special deadlines for varsity athletics and religious observances, as outlined in the appropriate sections of this policy statement. For these circumstances, you must follow the correct deadlines.

Failure to submit the appropriate documentation and contact the correct instructor by the deadline will result in a zero grade for the assignment.

Labs

For courses with laboratories, you are required to perform a minimum number of labs in order to pass the course, regardless of any documented reason(s). Failure to complete this minimum number of labs (even for medical reasons) will result in a grade of F for the course.

If you miss a Science lab due to illness or a death in the family, you must obtain the appropriate documentation (UOIT Medical Statement, Academic Consideration form, death certificate) and submit it to the Senior Lab Instructor (SLI) indicated on the Blackboard  site for the course within three working days of missing the lab. Consult with the SLI or course instructor immediately upon your return to school in order to investigate the possibility of making up the missed lab. If you know in advance that you may not be able to complete a lab (e.g., due to a death in the family), you must contact the SLI at least two working days prior to the lab.

It is your responsibility to check the Blackboard site for information and to determine which instructor you need to contact. If you are unsure of the information, please contact the Science Academic Advising office immediately.

Failure to submit the appropriate documentation, contact the correct instructor, follow instructions, and meet the deadlines will result in a zero grade for the missed lab.

Tutorials

If you miss a Science tutorial due to illness or a death in the family, you must obtain the appropriate documentation (UOIT Medical Statement, Academic Consideration form, death certificate) and submit it to the course instructor or Senior Lab Instructor (SLI) indicated on the Blackboard site for the course within three working days of missing the tutorial. Consult with the SLI or course instructor immediately upon your return to school to investigate the possibility of making up the missed tutorial.

If you know in advance that you may not be able to complete a tutorial (e.g., due to a death in the family), you must contact the course instructor or SLI at least two working days prior to the tutorial.

It is your responsibility to check the Blackboard site for information and to determine which instructor you need to contact. If you are unsure of the information, please contact the Science Academic Advising office immediately.

Failure to submit the appropriate documentation, contact the correct instructor, follow instructions, and meet the deadlines will result in a zero grade for the missed tutorial.

Term tests (midterms)

If you miss a Science midterm due to illness or a death in the family, you must obtain the appropriate documentation (UOIT Medical Statement, Academic Consideration form, death certificate), and submit it to the Science Academic Advising office within three working days of missing the midterm.

If you are aware in advance that you cannot write a midterm, you must discuss this with the Science Academic Advising office and the instructor of the course at least two working days before you are scheduled to write it. Exceptions to this deadline include varsity athletics, religious observances and test-course conflicts that have different deadlines, as noted in the appropriate sections of this policy statement.

Failure to submit the appropriate documentation by the correct deadline will result in a zero grade for the test.

Final exams

If you miss or anticipate missing a final exam in a Science course you must obtain the appropriate supporting documentation (UOIT Medical Statement, Academic Consideration form, death certificate) and complete the Application for Deferred Final Examinations form.

All forms and documentation must then be submitted to the Office of the Registrar by the Application for Deferred Final Examination deadline. The deadlines are as follows:

  • For missed exams due to illness or other unanticipated reasons the deadline is three working days after the date of the scheduled examination (e.g. if the exam was on a Monday, the deadline would be Thursday).
  • For exam conflicts or situations where the student knows in advance they are unable to write, such as religious observances, the deadline is at least 15 working days prior to the first day of the final examination period.
  • If you are not sure whether your circumstances warrant special consideration, you should speak to the Academic Advising office immediately. Failure to submit the appropriate documentation by the deadline may result in a zero grade for the exam.

All deferred Fall and Winter final examinations for Science exams will be written no later than the week before the first week of classes in the next academic term; students are expected to be prepared to write at that time (e.g. December deferred exams are written before classes begin in January). All deferred spring and summer exams will be written the week following the end of the exam period. Students must notify the Office of the Registrar on their Application for Deferred Final Examinations of any reason why they may not be able to write at that time. The Office of the Registrar will contact all students via email to inform them of the decision.

Please note: Students who have legitimate grounds for missing a test/exam should not write the exam expecting to later decide whether or not the exam will count. If you choose to write an exam under any circumstances, the decision is irreversible. If you are concerned about your ability to perform on the exam, you should speak to the Science Academic Advising office about your options in advance of the exam.


Test and exam conflicts

Term tests (midterms)

If a scheduled midterm exam in a Science course will conflict with another test or a course, you must contact the Science Academic Advising office at least seven working days before the date of the exam. Special early exam arrangements may be made under these circumstances if the student applies by the deadline.

Final exams

The final exam schedule is posted on MyCampus. It is the student's responsibility to check the schedule carefully and to note any conflicts.

If you have any exam conflicts, you must notify the Office of the Registrar right away (note one exception below). There are two types of conflicts:

  • Two exams at the same time: The Office of the Registrar will arrange for you to write one of the exams earlier or later on the same day in the conflict room. If the conflict is between a Trent University exam and a UOIT exam, you should contact the Trent University office and they will assist you.
  • Three exams in a 24-hour period: The Registrar's office will contact the faculty responsible for the middle exam and you will need to apply for a deferred exam. To do so, you will need to follow the Deferred Examination Application process as outlined above.

Varsity Student Policy

The Faculty of Science encourages students to take part in all manner of extracurricular activities on campus. Although we know the Athletics department makes a concerted effort to schedule games and provincial commitments outside of class time, there are instances when student-athletes representing the school will have varsity events that will conflict with class time.

As a student-athlete, it is your responsibility to make your studies a priority. As outlined at the Varsity Student-Athlete Manual, student-athletes are expected to provide confirmation of their participation in varsity athletic competitions by completing the letter provided by the Athletics department and submitting a copy to all instructors and the Academic Advising office by the published deadline. In addition to this letter, you must submit a schedule highlighting potential conflicts with term work and exams.

It is your responsibility to check the dates for all course work and exams on a regular basis and to notify your instructor and the Science Academic Advising office of any conflict within three working days of the date of the exam or assignment being posted. Failure to do so may result in special consideration not being granted.

MATH 1000U/PHY 1030U and MATH 1010U/PHY 1010U

MATH 1000 and PHY 1030 (Introduction to Calculus and Introduction to Physics): These courses need to be taken in combination and are designed for those students who either don't have calculus from high school or don't feel particularly comfortable with the calculus material (e.g. if you received a D grade in Grade 12 Calculus). This combination can also be taken by any student who would like to review the calculus material, even if you have a background in calculus.

By the end of the term, all students who take this course sequence will be prepared to move on to the Winter courses MATH 1020 and PHY 1020 or PHY 1040 with exactly the same background as the students who take MATH 1010 and PHY 1010; there is no disadvantage. One point to note for students in Biological Science (including Life Science) and Forensic Science: PHY 1030 labs and some of the lectures will have a focus on many biological applications, so you may find the PHY 1030 course more interesting and relevant to your chosen area of study.

MATH 1010 and PHY 1010 (Calculus I and Physics I): These courses need to be taken in combination and are designed for those students who have calculus from high school and feel comfortable with the calculus material (Engineering students must take these courses but Science students have a choice). By the end of the term, all students who take this course sequence will be prepared to move on to the Winter courses MATH 1020 and PHY 1020 or PHY 1040 with exactly the same background as the students who take MATH 1000 and PHY 1030. PHY 1010 labs will have a focus on many physical science applications (chemistry, physics and engineering). 

Science course conflicts

The Faculty of Science does not allow students to miss part or all of a Science course due to conflict, unless: 

The course was attempted and failed previously and the student is in clear academic standing (CGPA of 2.0 of higher). The student must also agree to the following conditions:

  • The student will not be permitted to withdraw late or appeal her/his final course grade on the basis that (s)he missed the lecture material.
  • Any in-class work is the student's responsibility and special consideration will not be granted because of the missed lectures.
  • (S)he must attend any in-class tests/exams; if a test is scheduled in the lecture time, (s)he is required to attend. Failure to do so will result in a grade of zero for the test/exam.

If you wish to apply for a Science course conflict approval, you should submit a Course Conflict Request to the Science Academic Advising office before the end of the first week of classes.

Enrolling late

Students should enrol in all courses (including lectures, labs and tutorials) by the add deadline as posted in the Academic Calendar by the Office of the Registrar. In most cases, course additions and switching of sections will not be permitted after the deadline. If there are exceptional circumstances, you may be permitted to enrol late, provided you accept full responsibility for the missed work. An appeal for late withdrawal due to missed work will not be granted. Exceptional circumstances are determined by the Science Academic Advising office. If you are thinking of enrolling late into a Science course, you should contact the Science Academic Advising office as soon as possible.

Prerequisite waivers

Course prerequisites are not waived except in the most exceptional of circumstances. Prerequisites for each course are carefully chosen to provide the necessary background knowledge for success in the course. The only circumstance that may justify waiving a course prerequisite is that the student has acquired the necessary background knowledge by some other means.

If you have the necessary background knowledge, you may apply for a waiver of a prerequisite by completing the Science Prerequisite Waiver Form and submitting it to the Science Academic Advising office.

Laboratory carry-forward

If you fail a first-year Science course but complete all of the laboratory work and obtain a passing grade in the lab, you may apply for a carry-forward using the Application for a Laboratory Carry-Forward Form. Forms must be submitted to the Faculty of Science Advising office no later than two weeks after the start of the course for the Fall and Winter terms, and five business days for the Spring/Summer term. Failure to do so will void the request, and you will be responsible for completing the laboratory in the repeated course. Students are expected to attend labs while awaiting the outcome of a laboratory carry-forward request.

Further regulations are indicated on the application. By signing the form, you agree to adhere to all regulations.

Students who are not officially enrolled in courses

Students must be officially enrolled in a course to attend lectures, labs and tutorials. If you are not on the class list (lecture, lab or tutorial), you will be allowed to submit term work up to the end of the second week of classes, but the work will not be graded until your name appears on the official class list. After the second week of classes, no term work will be accepted or graded.

Students laptop Requirements

Having a laptop is an important part of your academic learning as a UOIT student. Hardware and software requirements may vary by program and faculty. The minimum requirements for Faculty of Science programs are available on the IT Services website. Students are advised to review these requirements prior to purchasing a laptop.

Courses and sections that are full

The Faculty of Science does not, as a rule, enrol students into courses or sections that are full. This is especially true for labs, where safety is an issue. Some flexibility may be possible in lectures or tutorials (not connected to labs), only when:

  • It won't disrupt the learning experience for currently registered students.
  • There is sufficient faculty support to allow for additional students.
  • The room is large enough to accommodate additional students on the course list.

Instructors do not permit students to register in sections that are full. Instead, students should contact the Science Academic Advising office if they have any questions.

Challenge Exams for Credit Policy

Students may apply to the Faculty of Science to write an examination(s) allowing them to demonstrate their competence in a certain subject(s) for the purpose of advanced standing.

These challenge exams are granted in situations where the student has:

  • Taken and passed the course at another institution, but the transfer credit was not granted due to a D grade or because the course was taken more than eight years ago; or
  • Knowledge of the material due to outside responsibilities such as employment in a particular field.

The Faculty of Science does not grant challenge exams for:

  • Courses attempted and failed at the university.
  • Courses with a laboratory component.

The fee for these examinations is 50 per cent of the applicable course fee. The challenged course grade appears as Pass/Fail. Unsuccessful attempts are counted as failures on the transcript.

If you wish to apply for a Challenge Exam for Credit, you should submit your request on a Challenge Exam Request Form to the Science Academic Advisor no later than two weeks before the start of any term. The letter should include details on where you picked up the material and why you wish to write the exam. Challenge exams are normally written during the deferred exam period (generally the week before the first week of classes in each term) to allow students to pick up prerequisite courses.

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